A project proposal on Hostel Management System

Affiliated to Pokhara University

National Academy of Science and Technology

DHANGADHI ENGINEERING COLLEGE

Uttar Behadi-4 Dhangadhi, Kailali

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                                            A

      Project Proposal on

 Hostel Management System (HMS)

                                       Submitted by:

                                  Paawan Prashad Bhatt                  

                             Submitted to:

Research and Development Department

Dhangadhi  Engineering College

Project Title:

Hostel Management System

Aim of the Project:

Aim of Hostel Management System is to create a program which is used in Hostels to keep record.

Executive Summary:

This project can be used in hostels to store records of hostellers in database, to display the saved records with printing facilities. This software is totally secure with password protected facility. The administrator can create new user, update them when required and delete them if not necessary. The administrator staff can utilize all the facility provided by the software and all the guest staff can get some of the facility.

Problem Statement:

The old system of keeping records in hostel was paper file system. On which records are kept in a paper file by hand. There were many problems such as security, slowness, calculation errors, storage place, backup of records, redundancy etc.

Limitations of Existing System

·         Lack of security of data.

·         Time consuming.

·         Consumes large volume of paper work.

·         Manual work

·         Redundancy of data

          To avoid all these limitations and make the system working more

Accurately it needs to be computerized.

Project Objectives:

The objectives of this project are as follows:

• To manipulate the Hostel transactions with instant confirmation.
• To save time and accuracy in work.
• To increase efficiency of employee.
• For fast access of data.
• For secure and smooth running of the program.
• For error free, effective and easy for database related works.
• Indicate the room availability and the location of the rooms;
• If the visitor is satisfied with the room location, then confirm the booking;
• Print the payment details and other necessary constraints.

Project Implementation & Management Plan:

It is a small software package which is helpful in the areas of Hostel. This program package includes all the activities in which the hostel is managed. The activities like hosteller admission, fee payment, inventory purchasing, report generating, etc will be included.

This project is database oriented program because it will be developed using DBMS like MS SQL server. We will use waterfall model. We will use SQL connection objects for Database programming in this project. The programming language used for developing this software is Visual Basic.NET.

Users can simply add record, delete them, update them, send email, create Backups of the Database, and many more using this software. User need not have to think about where the data should be saved or from where we can retrieve it. All the data are saved automatically in the defined place and are retrieved from there directly by using this software. No computer trainings or experts are needed to handle this software.

In terms of security this software is totally secure as it doesn't give access to unauthorized users as the username and password facility is provided.

To achieve the above objectives the following major activities will be under taken:

·         Design the module with good interface.

·         Coding in good interface design with logic.

·         Testing and troubleshooting is done for each section individually and combined to form and finally tested.

·         References, teachers and websites are regularly consulted.

·         User manuals and documentation of the project are done throughout the project.

Time Schedule:

ACTIVITIES

December

January

February

March

I

II

III

IV

I

II

III

IV

I

II

III

IV

I

II

Project Analysis

Proposal submission

Feasibility Study

Planning

System design & Specification

Coding & verification

Testing

integration

Final testing

Documentation

Final presentation

Estimation and Costing:

The breakdown of fund required for the entire project is given in below Table. The total budget is estimated as Rs. 6500.

	S.N.		Details		Rs
	1		Computer (Laptop)		N/a
	2		Required Software		2,000
	3		Portable devices (Pen drives, CD etc)		1,500
	4		Developing cost		23500
	5		Paper work cost		500
	6		Miscellaneous		2,500
			Total Cost		30,000

Approved By:

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Research and Development Department,

Dhangadhi Engineering College